PEPMIS Login and User Guide | ESS Utumishi Performance Evaluation Module
Addressing performance management in the public sector has long been a complex issue. In response, the Government of Tanzania has launched the Public Employees Performance Management Information System (PEPMIS) as one of its latest initiatives to tackle this challenge effectively.
It is a centralized tool within the Watumishi system that helps employees as well as employers to manage tasks and sub-tasks, set goals, track performance, and ensure accountability in a structured and transparent manner.
Tasks and Subtasks Management
PEPMIS helps you organize your work by breaking big tasks into smaller parts, making it easier to manage and complete projects. This approach allows you to focus on one step at a time, track progress more effectively, and ensure that nothing is overlooked. By using portal, you can plan better, stay on schedule, and work more efficiently with your team. Here’s how you can set tasks:
Step 1. Login the Portal
First of all login to the Utumishi portal by clicking the link: https://ess.utumishi.go.tz/sessions/signin. If you haven’t registered yet, please register on the portal first.
Step 2. Click On PEPMIS
The portal’s dashboard will appear on the screen. Click on the first section to proceed.
Step 3. Annual Institutional Performance Planning
A new dashboard will appear on the screen, displaying the employee profile: personal information, PEPMIS by year, and supervisor management. Open the sidebar by clicking on the menu in the upper left corner of the dashboard. Then, click on the ‘Annual Institutional Performance Planning’ section; a bar will open containing:
Step 4. Tasks and Sub Tasks
Click on “Tasks and Sub Tasks” to view, manage, or update your assigned responsibilities and their progress status.
A new screen will open showing tasks management. Click on Create Task. Add a description of the task. A new screen will display showing all of your tasks with their start to end dates, sub tasks, weights and performance indicators.
You can create sub tasks by clicking on 3 dots and also edit the previous task. Put a description for the subtask and the sub task is ready.
You can delete or edit tasks through the 3 dot action button.
Implementation and Monitoring
You can update the status of tasks, providing supervisors with real-time insights into progress. Performance indicators set during task creation serve as benchmarks for evaluation. Regular monitoring ensures that any deviations from expected performance are promptly addressed.
This feature promotes accountability and transparency in task execution.
Step 1. Access PEPMIS
Access Public Employee Performance Management Information System through Utumishi Portal and go to Implementation and Monitoring.
Step 2. Visit Dashboard
An employee sub task implementation progress dashboard showing Sub Tasks, Period, Annual Percentage and Actions. A rating scale from 0 to 100 effectively measures performance levels on the portal.
Here you can:
You can add sub task progress details by clicking on the 3 dot action button on the right side of the screen. Here you can add description, implementation status and completion in percentage to inform supervisor about your progress.
You can also view the status of completed tasks by using the action button and clicking on ‘View Implementation.’ Here, you can check whether the task has been accepted, submitted, or not.
You can also submit, delete or edit tasks here through the action button.
Annual Institutional
Performance Plan Update
This section allows public institutions to revise and update their annual performance plans to align with evolving objectives, priorities, and operational realities.
How to Access and Use
To use this feature of the portal, first login to the ESS Utumishi portal.
Step1. Visit
The portal’s dashboard will appear on the screen. Click on the “PEPMIS” section to proceed. Then go for “Annual Institutional Performance Plan Update” option clicking from the left side.
Step2. Edit Plans
Use the interface to revise tasks, subtasks, and performance indicators as necessary.
Step3. Save Changes
Ensure all updates are saved and submitted according to the portal’s procedures.
Employee Performance Assessment
The Employee Performance Assessment feature within the module allows you to set clear objectives and track your performance against those goals. Supervisors can monitor progress and provide timely feedback, ensuring continuous improvement. Performance metrics act as evaluation benchmarks, helping maintain focus and productivity.
How to Access and Use the Employee Performance Assessment?
Step 1. Navigate to PEPMIS Module
Once logged in, select the first section module from the dashboard.
Step2. Set or Review Objectives
Here, you can set new performance objectives or review existing ones, detailing Key Performance Indicators (KPIs), timelines, and associated tasks.
Step 3. Monitor Progress
Regularly update the status of tasks and objectives, allowing for real-time tracking of performance.
Step4. Supervisor Feedback
Supervisors can provide feedback, approve completed tasks, and offer guidance, ensuring continuous improvement.
How to check if you have received a promotion or a restructured position in ESS?
Visit “My Profile” in the Ess Utumishi dashboard. Below your name under the “Designation” section, you will see your current position or title. If you have been promoted or your position has been restructured, the updated title will be displayed here.