Manage Transfer through ESS Utumishi Portal
Transfers are a normal part of working in the public sector, whether it’s for personal reasons, career growth, or organizational changes. In the past, the process was slow and involved a lot of paperwork.
But now, with the ESS Utumishi Portal, everything can be done online. It’s faster, easier, and more transparent. In this guide, we’ll show you how to manage transfer smoothly using the portal.
Eligibility Criteria to manage Transfer Requests
Before initiating a transfer request, it’s crucial to understand the eligibility requirements set by the Public Service Management and Good Governance of Tanzania. Government recently introduced new rules for transfers for public servants in rural and remote areas:
Minimum Service Period
Public servants must have completed a minimum of four years (48 months) in their current position before being eligible to apply for a transfer. This policy ensures stability and adequate service delivery in various departments .
Valid Reasons for Transfer
Transfers are typically considered for reasons such as:
- Medical conditions
- Family reunification
- Career development opportunities
- Administrative restructuring
It’s essential to provide appropriate documentation to support the transfer request, depending on the reason cited.
Step-by-Step Guide to Manage Transfer in the ESS Utumishi Portal
Managing transfers through the ESS Utumishi portal involves a systematic process. Here’s a step-by-step guide:
Step 1. Visit the Portal
Visit the official ESS Utumishi portal through this link: https://ess.utumishi.go.tz/sessions/signin. Log in using your Check Number as the username and your password. Now visit your dashboard.
Step 2. Navigate to the Transfer Management Section
After accessing your dashboard, locate and click on the “Transfer Management” tab. This section allows you to view existing transfer requests and initiate new ones.
Step 3. Transfer Request
By clicking on Manage transfers a new window will open. It contains 4 action buttons: Transfer requests, Vacancy Requests, Incoming Exchange Request and Own Exchange Requests.
To initiate a new transfer click on “Transfer Requests”
Here you can:
Click on Create transfer, a new pop up will appear on the screen showing following details:
- From: Here select region from where you are moving.
- To Region: Select region where you want to be transferred.
- Check Boxes: Not under local Government and CV attachment box.
- Mobile Number: Add your registered mobile Number.
- Select Reason: Select reason for your transfer in this box such as medical reasons.
After filling these details Click on Save option to save in your directory.
- Review all entered information for accuracy.
- Click “Submit” to forward your request to the relevant authorities for consideration
After submission, you can monitor the progress of your request within the “Transfer Management” section. Statuses may include:
- Pending: Awaiting review.
- Under Review: Being evaluated by the relevant department.
- Approved: Transfer request accepted.
- Rejected: Transfer request denied, with reasons provided.
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Best Practices for a Successful Transfer Request
To enhance the likelihood of your transfer request being approved, read following instructions carefully:
- Ensure Eligibility: Confirm that you meet the minimum service period (4 years) and other criteria before applying.
- Provide Comprehensive Documentation: Attach all necessary supporting documents to validate your reason for transfer.
- Maintain Clear Communication: Use the portal’s messaging features to communicate with HR personnel, if needed.
- Monitor Regularly: Keep an eye on your request’s status and respond promptly to any additional information requests.
Create Vacancies in ESS Utumishi Portal
This function allows government institutions to post internal and external job openings, helping attract qualified candidates in a centralized and transparent manner.
- Click on Manage Transfers. After opening a new window, click on the Vacancy Requests.
- Tap Create Vacancy! Enter demanded details such as workstation, Reason, Email Address and Mobile Number
- Never forget to attach a CV.
- Then Submit your vacancy for approval.
Accept Transfer Exchange Request
In the Tanzanian public service system, a transfer exchange request allows two employees from different locations or departments to swap duty stations by mutual agreement.
This process is especially useful for civil servants looking to relocate without disrupting departmental needs. Through the Portal, managing and accepting such requests is now faster, more transparent, and entirely online.
Create Own Transfer Exchange Request
Rather than waiting for vacancies, you can create a transfer exchange request and connect with other employees who may be interested in swapping positions.
This self-initiated option gives you control over your career movement, provided you meet the eligibility requirements and both parties are willing to proceed.
Conclusion
The ESS Utumishi Portal has made it much easier for Tanzanian public servants to manage transfers, request exchanges, and even apply for or create vacancies—all in one place. Whether you’re looking to relocate, switch duty stations with another employee, or post an open position, the portal offers a clear and reliable process.
By understanding how the system works and following the right steps, public servants can take more control over their career paths without the delays and confusion of manual paperwork.
